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Administration Related
Supervising the agencies like Security, House Keeping, Gardner, Repair & Maintenance Staff etc. appointed by the Society. Maintenance of the attendance Register, allotment of work to various staff mentioned above, ensuring that the staff carry out their duties to the satisfaction of the Society Management and further. Keeping a check list for the work done by the various staff, in particular the cleaning staff (House Keeping) and the Security.
Estate Management Related
Go in ground the buildings every day, keeping a log book for maintenance of lifts, water pumps, various electrical points, plumbing points, etc. Keeping a sharp eye on cleanliness, garden maintenance etc. Keeping a stock of the various replacement parts in stock and along book for usage thereof.
Attending to complaints of members
Ensures that the members’ primary needs are promptly met as soon as they crop up. The residents look up to the Society Management to meet and resolve his problems without much loss of time. Electricity, Water, Lifts, Security, Cleanliness are the areas where the members look forward to the Society Management to ensure continuous, uninterrupted and efficient supply. Where there is likelihood of temporary disruptions, keeping the members informed through a Circular.
Related to Statutory Requirement
Keeping the Managing Committee informed of the various statutory requirements in consultation on regular basis. Updating all the statutory registers of the society as per the MCS Act &Rules, Filling/updating of all the statutory registers of the society including I&J, Nomination, Share Register as per and under the MCS Act, Rules and Notification as per Government of Maharashtra Societies Acts. Correspondence and Timely Coordination with all parties connected for the CHS Matters Including repairs & Maintenance issue if any under the guide lines of the managing committee. Correspondence, Maintaining the Records of the Circular, Minutes of MCM, EGM / SGM & AGM Notice with Agenda and all their correspondence also as per the BYE-LAWS of the CHS (NEVER DELAY OR FAILTO MAINTAIN RECORDS IN THEAREAOFSTATUTORY REQUIREMENTS).
Office Management Related:
Attending to all the correspondences; Filing all papers in the respective member files. Maintaining a master file. Maintaining inward, outward register. Keeping the office neat and clean
Outdoor duty related:
All banking operations, Payments of all bills – like electricity, water, Municipal Tax etc, be paid in time to avoid penalty. Liaison works with local authorities such as MSEB, Registrars’ office, Advocates, Auditors, Inspectors etc as directed by managing committee.
